Administrative Assistant Job at Swoon, Phoenix, AZ

ZkhiYlc4NHU5VFNRNGVTQlZXQzNsaE5nV2c9PQ==
  • Swoon
  • Phoenix, AZ

Job Description

We’re looking for a highly organized and detail-oriented Administrative Assistant to support our professional staff and ensure smooth office operations. This role is perfect for someone who thrives in a fast-paced environment, enjoys variety in their work, and has strong communication skills.

Key Responsibilities:

  • Assist with expense reports, travel, and general admin support
  • Set up new clients/projects in PeopleSoft
  • Upload contracts into Agiloft
  • Manage tax return workflow in UserVerse and e-file via GoSystems
  • Handle document signatures with DocuSign
  • Draft and edit internal and client-facing documents
  • Support local marketing events and company-wide meetings
  • Provide front desk coverage and maintain office spaces
  • Perform general word processing and proofing tasks

Qualifications:

  • High School Diploma or GED (Required); Bachelor’s Degree (Preferred)
  • 3+ years of administrative experience (Required)
  • Professional services experience (Preferred)
  • Advanced Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
  • Experience with PeopleSoft (Preferred)

Key Skills:

  • Strong attention to detail and organizational skills
  • Excellent written and verbal communication
  • Ability to multitask and meet deadlines
  • Discretion handling confidential information
  • Team player with a proactive attitude

Apply today to join a professional and collaborative team where your skills make a real impact!

Job Tags

Local area,

Similar Jobs

Stratedge Consulting Co

Virtual Assistant - Work From Home Job at Stratedge Consulting Co

 ...Job Title: Virtual Assistant - Work From Home Company: Backbone Business Solutions Location: Remote About Us: Backbone Business...  ...are dedicated to providing top-notch solutions to streamline operations and enhance the efficiency of our clients' businesses. Our team... 

TBC Corporation

Service and Delivery Driver Job at TBC Corporation

 ...largest subsidiary of Sumitomo Corporation, one of Japans major integrated trading and investment business enterprises. In 2018 Michelin, the largest tire manufacturer in Europe, invested in the company which is now a 50:50, privately held joint venture between Sumitomo... 

Thrive Skilled Pediatric Care LLC

Pediatric Home Care Nurse - LVN/RN Job at Thrive Skilled Pediatric Care LLC

 ...the leading providers of skilled pediatric home care, is hiring nurses for our pediatric homehealth patients. Many shift combinations...  ...experience is preferred, but not required. Requirements: RN/LVN with a current valid license to practice as issued by the State... 

Humana

Risk and compliance senior professional Job at Humana

 ...risk management strategies, conducting risk assessments, and collaborating with various stakeholders to ensure audit readiness. Humana is seeking a seasoned expert in Utilization Management to join the UM Risk Management team and help support Medicaid MHPAEA (Mental... 

BlackRock Resources LLC

Outside Sales Engineer Job at BlackRock Resources LLC

You must be able to work in the U.S. without sponsorship. No C2C or 3rd parties, please. This role may be filled in the greater Parkersburg, WV or Marietta, OH area. Are you a driven sales professional with a knack for engineering solutions? Were looking ...