Job Description

AllSTEM Connections is currently hiring an Event Planner for one of our clients in the banking industry.

Location: Manhattan, NY

Contract: 9 Months

Pay rate: $30- $34/hr

Job Description:

Ability to plan events that can range from 10 to 500 people, with various degrees of complexity. Monitor/manage the project including creation of project plans and budgets (prepare, manage & reconcile). Ability to lead team working on an event and direct many facets at one time. Collaborate and interact effectively with Firm’s senior management, middle management and customers. Provide strategic input and recommendations to business group on event development. Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities. Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.

Responsibilities:

• Detailing and planning boardroom and auditorium meetings, working closely with porters, audio visual and catering teams. Meet and greet each client daily, provide personalized high touch customer service
• Manage reception desk essential functions, answering telephone calls, managing emails in personal inbox/shared inbox, greeting and escorting clients to room
• Supporting C-suite executive meetings with the highest level of conduct involving a combination of professionalism, organization, and effective communication
• Handle day to day challenges clients present while driving towards a solution
• Maintain a professional, flexible, “can-do” level of service
• Join planner on pre and post con calls, aiding data entry
• Check rooms making sure catering, audio visual and room sets match BEO
• Master usage of EMS (Event Management System) to detail reservations, review in-coming requests and present proper reports
• Manage correspondence between planning team and reservation holders throughout the booking process while providing an outstanding customer service experience
• Firm understanding of the business guidelines for allocating space. Manage space issues, escalate unresolved issues to lead planner or manager
• Ensure customers are contacted in a timely manner and are updated regarding the status of their request and offered available options

Apply for this great job today!!!

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