Job Description

Proposal Writer/Coordinator

About the Company – S. B. Ballard Construction Company is seeking an experienced Proposal Writer/Coordinator . We are in search of a talented storyteller who can vividly bring buildings to life through compelling narratives, creating documents and marketing materials that engage, educate, and excite our audience.

The Proposal Writer/Coordinator will be responsible for developing all materials related to Statement of Qualification (SOQ) packages, technical proposals, and interview presentations. As a guardian of the Ballard brand, this role requires ensuring that all materials align with company-wide branding guidelines and templates.

Essential Duties and Responsibilities:

Oversee the writing, review, editing, layout, and production of responses to proposal solicitations that include at least the following:

• Proposal Kickoff Meeting and Strategy Session
• Proposal Plan and Schedule with all Stakeholders
• Proposal Responsibility Matrix and associated milestone due dates
• Proposal format development approval to include Table of Contents
• Proposal writing/editing tailored to the Client from input of Subject Matter Experts (SME’s)
• Proposal Quality Review and Compliance Checklist
• Manage the entire proposal process from start to finish with support from Business Development, Marketing, and Estimating teams. This includes the initial strategy session, production, and submission, along with printing and binding.
• Enhance the ability to create compelling stories about clients, projects, people, and SBBCC. Integrate these narratives into written proposals and supporting graphics that cater to each client's unique needs.
• Demonstrate strong time management and planning skills and excel in a deadline-driven environment.
• Foster relationships and collaborate with various departments within SBBCC and external third-party partners to produce high-quality print and digital materials that effectively communicate and strengthen the SBBCC brand.
• Must be accountable, have a strong attention to detail, and thrive on getting things done in an organized manner.
• Collaborate with project teams to develop a project interview/presentation strategy; lead the development of project interview materials and ensure the project presentation team is well prepared.
• Interview both internal and external SMEs and develop proposal narratives that are clear, concise, RFP compliant, and easy for the layman proposal evaluator to understand.
• Develop and maintain sector specific marketing content such as project narratives, graphics, photography, and video for use in proposals, brochures, company website, social media, etc.
• Collect, organize, and maintain all critical data for SBBCC project profiles and team member resumes
• Prepare and produce compelling award submissions, strive to improve standard best practices and procedures, and recommend hardware/software solutions to improve proposal quality and the efficiency of the project pursuit process.
• Demonstrate proficiency with Microsoft Office Suite with a specific focus on Word and PowerPoint and Adobe Creative Cloud with a focus on InDesign and Photoshop.
• Continually strive to improve proficiency with personal writing skills and associated writing/graphic software.
• Represent SBBCC at industry-related trade shows and conferences locally and at out-of-town locations.
• Develop a strong understanding of the A/E/C industry and SBBCC’s capabilities across each project sector.
• Seek and participate in industry-related training and/or educational opportunities and industry-related professional organizations and networks.
• Other duties as assigned include supporting the Marketing and Project Development team.

Qualifications and Experience:

• Bachelor’s degree in English, Marketing, Communications, or a related field.
• 4-6+ years of proposal/pursuit management experience in the construction or engineering industry
• A self-starter and leader with the initiative, skill, and personal commitment required to concurrently manage multiple projects and details and complete tasks and projects.
• Strong organizational, leadership, and communication skills (written and oral).
• Ability to personally generate/write/develop creative, compelling (and winning) written responses to requests and solicitations.
• A thorough understanding of proposal and presentation best practices and tools, including conveying messages, themes, discriminators, and responses to evaluation criteria.
• A solid working knowledge of desktop publishing software and graphics programs (Adobe Creative Suite), word processing programs ( Microsoft Word ) and presentation software ( PowerPoint )
• A working knowledge of collaborative tools such as Microsoft Teams and SharePoint , etc.
• Strong writing, editing, and graphic design/layout skills.
• Construction or Engineering: 4 years (Preferred)
• Proposal writing: 4 years (Preferred)
• Adobe Creative Suite: 4 years (Preferred)
• PowerPoint: 4 years (Preferred)
• SharePoint: 4 years (Preferred)

Search is currently focusing on eligible candidates residing within commuting distance of our Virginia Beach office.

Featured benefits

• Medical insurance
• Vision insurance
• Dental insurance
• 401(k)

The summary of essential duties and responsibilities listed above is not intended to cover all possible job duties and is subject to change at our discretion. The salary for this position is based on experience as well as a variety of other factors negotiated during the offer process. We are a drug free workplace and all applicants considered for employment must pass a post-offer drug screen and background check prior to commencing employment. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Apply today and check out our portfolio of projects at for further information.

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