Job Description

Senior Executive Administrative Assistant – To the President

Our Client, a specialty contractor in barriers and markings is seeking to add a Senior Executive Administrative Assistant to their leadership team. This role will work ONSITE in Pewaukee, WI and will work standard hours M-F with extra time – nights and weekends - expected to assure work gets completed. This is a full-time role that serves the President and does some work for the CFO and other Executives. This role pays in the $100K-$150K range based on experience and includes a strong bonus program . This role also offers a healthy benefit package – Health, Dental and Vision covered at 80% - and a 401K plan that sees a 20% reinvestment in the employee.

The key to this role is past proven success serving C-Suite executives in an onsite setting in a growing organization. The incumbent will:

• Run calendars, email and travel for the President
• Assure deliverables for all project work connected to the President/CFO
• Work with internal and external clients on behalf of the President
• Work with Microsoft Suite and assemble BOD packages and create executive level presentations (PPT).
• Work with Microsoft Excel to update financial information and deliverables to internal and external entities
• Assure – create/proof/update – strong written communication to be delivered to clients, staff and executives.
• Act as a Project Manager around key company initiatives connected to the President.
• Be assigned administrative support and project coordination for special projects across the organization.
• Assist Executives and other administrators in the completion of project work by the provision of administrative assistance and project coordination.
• Organize and maintain files/records/databases across departments to ensure alignment with organizational goals and objectives.
• Coordinate internal Executive meetings.
• Perform document preparation.
• Utilize technology to propose and create administrative efficiency.
• Create and evolve the role by provision of new ideas and self-suggestive sales into new duties and responsibilities.

Qualifications

• Bachelor’s Degree
• 10+ years experience in an Executive Administrative role supporting C-Suite executive leadership
• High proficiency in the entirety of MS Office Suite of tools – PPT, Excel, & Word highly important.
• Strong writing skillset with key on mass communication to include strong grammar and spelling proficiency
• Proven track record of “super-organized.”
• Technological savvy with experience in multiple software packages –

Preferred but not required

• Masters Degree
• Construction industry experience.
• Experience with any of the following software packages = VistaViewpoint, ISN Networld, Avetta, Build2Win (B2W), Sharepoint, Docusign, Bloom Growth.

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